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All-in-One CRM & Marketing Platform Australia
All-in-One CRM & Marketing Platform for Australian Service Businesses
One Platform. CRM, Marketing Automation, Funnels, Booking, Invoicing, AI - and Everything Else. $345/Month.
Australian services businesses pay an average of $1,500 to $2,500 per month for a stack of disconnected marketing and CRM tools. Clientflow replaces the entire stack with one platform, one dashboard, and one monthly subscription - with white-glove onboarding and Australian-based expert support included.
No per-user pricing. No contact limits. No annual lock-in.
The Problem with Separate Tools
Most established services businesses end up running some combination of a CRM, an email marketing platform, a booking system, a funnel or landing page builder, a review management tool, a social media scheduler, and an integration layer to connect them all together.
Each tool has its own login, its own billing, its own support team, and its own limitations. Data sits in silos. Automations break at the joins. Nobody has a single dashboard showing the full picture.
The real cost isn’t just the subscription fees - it’s the deals that fall through because follow-up was inconsistent, the leads that went cold because nobody responded quickly enough, and the revenue you never captured because you had no system to capture it.
And when something breaks? You contact one vendor and they blame the other. You contact the other and they point you to their knowledge base. Neither knows your business, your pipeline, or your goals.
This is the environment most Australian businesses are operating in. It works well enough to keep running, but it never quite works as well as the rest of the operation.
Clientflow replaces all of it.
One platform. One login. One monthly fee. Every tool you need to run a modern services business, built to work together from the ground up.
Here’s the side-by-side breakdown.
The True Cost of Your Software Stack
Total Frankenstack cost: $1,594 USD/month ($2,657 AUD/month inc GST)
Clientflow: $345 AUD/month inc GST
Monthly saving: $2,312
Annual saving: $27,744
These figures assume mid-tier plans on each tool. Most businesses end up paying more once they hit user limits, contact limits, or need premium features. With Clientflow, every feature is included and there are no usage caps on users, contacts, funnels, pipelines or automations.
What “All-in-One” Actually Means
Clientflow is a single platform that includes CRM and pipeline management, email and SMS marketing, landing pages and sales funnels, workflow automation with conditional logic, appointment scheduling with automated reminders, video hosting, online courses, reputation and review management, quoting and invoicing with e-signatures, affiliate management, social media scheduling, call tracking, AI chatbot, AI content creation, reporting dashboards, and a mobile app for your team in the field.
All of it is included for $345/month inc GST. Unlimited users. Unlimited contacts. Unlimited pipelines. Unlimited automations.
There is no “starter” plan with features locked behind an upgrade. There is no per-user charge that makes adding your team prohibitively expensive. And there is no annual commitment - cancel any time if it doesn’t work for you.
How Clientflow Compares
We built a comprehensive comparison of Clientflow against seven major CRM platforms: Salesforce, HubSpot, Keap, ActiveCampaign, Ontraport, Mailchimp, and Zoho. Each platform was configured the way a services business with 5 team members and 5,000 contacts would actually need it, with every add-on required to match Clientflow’s included functionality priced in AUD per month.
Here’s a summary of what we found.
Salesforce Pro Suite - $770/month for CRM only (5 users). No landing pages, no funnels, no booking, no review management, no call tracking, no social media scheduling. Mandatory implementation consulting typically costs $10,000 to $40,000+. Adding Salesforce Marketing Cloud for automation adds another $2,558/month.
HubSpot Marketing Pro - $1,518/month (3 seats, 2,000 contacts). Annual commitment required. Mandatory onboarding fee of $4,752. Sales pipelines require a separate Sales Hub subscription. Call tracking requires a separate add-on.
Keap - $965/month (5 users, 6,500 contacts). Mandatory onboarding fee of $853. Australian SMS not natively available. Review management, social scheduling, call tracking, and landing page functionality are all limited or absent.
ActiveCampaign Pro - $1,038/month (5 users, configured with CRM, SMS, WhatsApp, and custom reporting). Annual commitment required. No landing page builder, no booking system, no review management, no call tracking. Each missing function requires a separate paid tool.
Zoho CRM Professional - $303/month for CRM only (5 users). Email marketing, booking, e-signatures, social media management, and phone system are all separate Zoho products at additional cost. Full stack cost adds up quickly.
Clientflow - $345/month. Everything listed above is included. No add-ons, no mandatory onboarding fees, no per-user charges, no annual lock-in.
What You Actually Get Back
The dollar saving is the headline. The real return shows up in three places that matter more.
1. One Login. One Interface. Every Answer at Your Fingertips.
When your team is jumping between 10 different tools to do their job, every task takes longer than it should.
A salesperson opens the CRM to check a deal. Then opens the email tool to see what’s been sent. Then opens the calendar tool to find the meeting notes. Then opens the call tracking tool to listen to the recording. Then opens the proposal tool to send the quote.
Five logins. Five interfaces. Five contexts to switch between. And the data lives in five different places, so nothing ever feels complete.
With Clientflow, your team logs in once. Every contact record shows the full picture in one place: emails sent, SMS conversations, calls made, appointments booked, deals in progress, quotes issued, payments received, course progress, support tickets, every form submitted. All on one screen.
The result:
Faster work. No tab switching, no re-logging in, no hunting for information across tools.
Better decisions. Your team sees the full context of every client interaction without piecing it together.
Faster onboarding. New hires learn one system instead of ten.
Less training overhead. One platform to document, one set of SOPs, one interface to master.
Fewer mistakes. When data lives in one place, nothing slips through the cracks.
For a busy services business, this productivity gain alone can be worth more than the cash savings.
2. Unlimited Users. Give Everyone a Login.
Most software vendors charge per user. Mailchimp. HubSpot. Salesforce. Calendly. Most CRMs. Most email tools. Most project management tools. The more your team grows, the more your software costs grow with it.
This creates a problem most business owners eventually run into: you start limiting who gets access to save money. Or worse, you share logins, which creates security risks and audit nightmares.
Clientflow includes unlimited users at no extra cost. Forever.
That means you can:
Give every employee a login with permissions tailored to their role.
Give every contractor and VA a login without paying more.
Give every salesperson their own pipeline view and call tracking.
Bring on seasonal staff without budget conversations.
Scale your team to 5, 20, 50 people with no extra software cost.
Permissions are role-based, so each person only sees what they need. Your bookkeeper sees invoicing. Your sales team sees pipelines. Your marketing person sees campaigns. Your VA sees the tasks you’ve assigned. Everyone has the access they need to do their job, and nothing more.
When software costs no longer dictate who gets access, your team gets faster, more accountable, and more productive.
3. Built to Work Together. No Zapier. No Broken Integrations.
Here’s what nobody tells you when you build a stack from individual tools: the tools don’t talk to each other.
Your email platform doesn’t know what’s in your CRM. Your booking tool doesn’t update your sales pipeline. Your course platform doesn’t trigger your marketing automation. Your form builder doesn’t tag contacts in your email tool. Your invoicing software doesn’t know which deal it relates to.
So you turn to integration tools like Zapier or Make to bridge the gaps. And now you have a new problem.
Every Zapier integration is a fragile connection that can break:
A vendor pushes an update and the integration stops working.
A field name changes and data starts flowing into the wrong place.
A rate limit gets hit and records go missing.
A subscription lapses on one tool and the whole chain falls over.
Nobody notices for two weeks because the failure is silent.
Then you discover the costs. Zapier charges per “task” (each step of an automation), so a simple workflow that runs 1,000 times a month can cost more than some of the tools it connects. Complex multi-step automations get expensive fast.
And debugging is a nightmare. When something breaks, you don’t know whether the problem is in the source tool, the destination tool, or the integration in the middle. You’re chasing three vendors who all blame each other.
With Clientflow, this entire problem disappears.
Every feature is built on the same database, sharing the same contact records, the same custom fields, the same tags, the same pipelines. When a contact fills in a form, the form submission, the contact record, the email sequence, the pipeline update, the task assignment, the SMS notification and the calendar booking all happen inside one system.
No glue code. No fragile connections. No surprise Zapier bills. No integration failures to debug at 9pm.
The benefits:
Reliable automations that don’t break when a vendor updates their API.
Real-time data across every feature without sync delays.
One source of truth for every contact, deal, and conversation.
No integration costs stacked on top of your software costs.
No technical debt from a Frankenstack of glued-together tools.
Beyond the Cost Savings
The dollar comparison is striking. But the businesses that switch to Clientflow consistently report that the bigger wins come from somewhere else:
Faster execution. When ideas don’t have to wait for tech to be wired together, you ship more campaigns and find winners faster.
Cleaner data. One database means accurate reporting, accurate attribution, and accurate forecasts.
Less software fatigue. Your team stops dreading the next tool rollout because there isn’t one.
More strategic capacity. You spend less time managing software and more time growing the business.
Lower risk. Fewer vendors, fewer subscriptions to track, fewer security surfaces, fewer points of failure.
Predictable costs. One subscription, one renewal date, no surprise price hikes scattered across 15 different vendors.
This is what an all-in-one platform actually delivers when it’s done properly. A complete system that does everything your business needs in one place, built on a single foundation, working as one.
What About the Switch?
Built for Australian Services Businesses
Clientflow is Australian-owned and operated. Support comes from the same Australian-based team that configures your account and migrates your data. That means the people answering your questions already know your business, your pipelines, and your workflows. No scripts, no timezone delays, no explaining everything from scratch to a junior rep who has never seen your account before.
The platform was designed for established services businesses - the kind that have 3 to 20 people, generate $500K or more in annual revenue, and operate with real complexity. Multi-stage client journeys involving consultations, inspections, document handling, project phases, and handoffs are the norm for Clientflow’s clients, not the exception.
If your client journey has nuance - stages that require specific automations, handoffs between team members, booking workflows, document management, conditional follow-up sequences - Clientflow was built for exactly that. Generic templates won’t cut it for your business. Tailored systems built around your specific process will.
Your CRM and Your Marketing - on One Dashboard
Most CRM platforms handle contact management and pipeline tracking. Some include basic email. Very few include the full marketing automation capability your business actually needs to grow beyond referrals.
Industry-specific CRMs are a common example. They handle the CRM function well - contacts, companies, pipeline stages - but they miss marketing automation entirely. No funnel builder. No automated nurture sequences. No lead generation assets. No campaign management. No conversion tracking across the full client journey.
You end up running a CRM for your pipeline and a separate set of marketing tools for everything else. Two systems. Two logins. No single source of truth.
Clientflow puts your CRM and your marketing on the same platform, sharing the same data. When a lead fills out a form on your landing page, they appear in your pipeline. When they move from one pipeline stage to the next, your automation triggers the right follow-up. When they become a client, the retention system kicks in automatically. Every touchpoint is tracked, every conversion metric is visible, and every decision can be made from one dashboard.
This is what “all-in-one” should mean. Not a CRM with marketing bolted on as an afterthought. A single system where the CRM and the marketing work together because they were built together.
Your CRM and Your Marketing - on One Dashboard
Most CRM platforms handle contact management and pipeline tracking. Some include basic email. Very few include the full marketing automation capability your business actually needs to grow beyond referrals.
Industry-specific CRMs are a common example. They handle the CRM function well - contacts, companies, pipeline stages - but they miss marketing automation entirely. No funnel builder. No automated nurture sequences. No lead generation assets. No campaign management. No conversion tracking across the full client journey.
You end up running a CRM for your pipeline and a separate set of marketing tools for everything else. Two systems. Two logins. No single source of truth.
Clientflow puts your CRM and your marketing on the same platform, sharing the same data. When a lead fills out a form on your landing page, they appear in your pipeline. When they move from one pipeline stage to the next, your automation triggers the right follow-up. When they become a client, the retention system kicks in automatically. Every touchpoint is tracked, every conversion metric is visible, and every decision can be made from one dashboard.
This is what “all-in-one” should mean. Not a CRM with marketing bolted on as an afterthought. A single system where the CRM and the marketing work together because they were built together.
White-Glove Onboarding - Included
Migrating from a stack of 10+ tools sounds like a nightmare. With Clientflow, it’s handled for you.
Your dedicated onboarding specialist migrates your data across at no extra cost. Most clients are fully operational within 2 to 4 weeks, with no downtime and no broken systems mid-switch.
When you join Clientflow, you’re not handed a blank account and a link to a tutorial library. Your dedicated onboarding specialist handles the migration and configuration so you’re operational from day one.
Data migration - contacts, companies, opportunities, pipelines, stages, tags, and custom fields migrated from your existing CRM. Sales pipelines and stages replicated exactly as you had them.
System configuration - forms, email templates, tax rates, invoice templates, and full DNS and email deliverability setup including all six forms of email authentication (SPF, DKIM, DMARC, BIMI, MTA-STS, TLS-RPT).
5 hours of one-on-one training - focused on your specific business workflows, booked at your pace. These are hands-on sessions with your onboarding specialist, covering whatever matters most to your business - from campaign setup to advanced automation to strategy discussions.
Ongoing support - fortnightly group Q&A training, pre-built campaign templates, AI-powered tools, and access to the same team that built your setup. No re-explaining your business from scratch.
All of this is included with your $345/month subscription. No onboarding fee. No mandatory consulting package. No extra charge.
Expert Implementation at $25/Hour
When your business needs go beyond standard configuration - a complex multi-stage automation, a custom reporting dashboard, a full website build, integrations with your accounting software, or custom development work - Clientflow’s expert implementation team handles it at $25/hour.
Australian marketing consultants typically charge $150 to $300 per hour for this kind of work. Many struggle with the complexity once they get into the detail.
Clientflow’s team works exclusively on this platform every day. They have built multi-stage pipelines for buyer’s agents, automated onboarding flows for property stagers, custom reporting dashboards for investment advisors, and complex integrations across dozens of service industries. The capability-to-cost ratio is unmatched.
No lock-in. No minimum spend. Purchase a block of hours, brief the team, and they get to work.
70+ Marketing Strategies Ready to Deploy
Most businesses use only a fraction of their CRM and marketing platform’s capabilities. One widely cited industry study found that roughly 50% of CRM features paid for by businesses are never used.
Clientflow solves this by giving you a complete strategy map - over 70 proven marketing, sales, and operational strategies organised by business goal - along with quarterly strategy calls with the founder and an expert team to build whatever you choose at $25/hour.
Lead generation strategies, conversion funnels, sales acceleration tactics, marketing optimisation techniques, and operational streamlining processes are all mapped out and ready to implement. You choose what fits your business. The team builds it.
What Clients Say
“The biggest benefit I’ve had since working with Clientflow is we actually have everything under one roof. What we’ve been able to do is really simplify our business systems, but more importantly, our opportunity for growth and expansion.”
- Sally A Curtis
“It’s taken away a lot of the techno stress I had previously trying to integrate various platforms. As a business tool, it beautifully and elegantly integrates all the things I need. It’s an elegant solution to, for me, a complex problem.”
- Dr Christiaan Willems
“I definitely recommend Clientflow and Ken. It’s one thing to have an amazing CRM, but you actually need a good team behind it. As Dan Kennedy says, money follows speed. But you need a good team around you to be able to execute with speed.”
- Scott Bywater
“If you’re a small business owner or even medium sized business owner trying to manage a large list of people or even grow a list of people, I’d highly recommend Clientflow. We’ve been able to fill people into webinars, sell products all through one platform.”
- Torrin Minutillo
“The team at Clientflow have been incredible at sorting out every little issue our company had and we now have a top-notch system working for us that does everything we need and is easy to use and maintain.”
- Richard Weyer
The Cost Comparison
Running separate tools for CRM, email marketing, landing pages, booking, automation, video hosting, social scheduling, review management, and integration typically costs Australian services businesses around $2,330 AUD per month.
Attempting a DIY setup on the underlying platform (HighLevel) costs $727 to $997+ per month in platform fees and add-ons - before consultant fees and time.
Clientflow delivers more capability than either option for $345 per month inc GST.
Monthly saving vs scattered tools: ~$2,000+
Annual saving vs scattered tools: ~$24,000+
And the saving doesn’t come from getting less. It comes from getting everything on one platform instead of paying seven vendors for seven pieces of the same puzzle.
Frequently Asked Questions
What kind of businesses does Clientflow work best for?
Established Australian services businesses with 3 to 20 team members and $500K or more in revenue. Clientflow’s strongest relationships are with businesses that have complex client journeys, manage by the numbers, and need marketing systems that match their operational sophistication. That includes professional services, property services, consultants, agencies, health practitioners, trades businesses, and similar.
Is Clientflow built on HighLevel?
Yes. Clientflow is a white-label implementation of HighLevel - the same powerful platform used by thousands of marketing agencies worldwide. Clientflow adds pre-built systems, white-glove onboarding with full data migration, an expert implementation team at $25/hour, Australian-based senior support, and strategic guidance from the founder. The result is more capability at a lower total cost than signing up with HighLevel directly. See the detailed comparison →
What does $345/month include?
Everything. CRM, pipelines, email, SMS, landing pages, funnels, booking, automation, video hosting, courses, communities, reputation management, quoting, invoicing, e-signatures, affiliate management, social scheduling, call tracking, AI chatbot, AI content tools, reporting dashboards, and a mobile app. Unlimited users, unlimited contacts, unlimited pipelines, unlimited automations. White-glove onboarding with data migration and 5 hours of one-on-one training included. See full pricing details →
Is there a lock-in contract?
No. Month-to-month billing, cancel any time. No annual commitment required.
How long does it take to get set up?
Most clients are fully operational within 2 to 4 weeks. Your onboarding specialist handles data migration and system configuration in the first week, then training sessions run at whatever pace suits your schedule.
Can I move my data from my current CRM?
Yes. Data migration is included at no extra cost. Contacts, companies, opportunities, pipelines, stages, tags, and custom fields are all migrated. We also migrate one online course from platforms like Kajabi or Thinkific, and booking calendars from tools like Calendly.
What if I need complex automations or custom development?
Clientflow’s expert implementation team handles everything from basic marketing tasks to advanced workflow automation, custom integrations, and software development - all at $25/hour. Learn more →
Ready to Cancel a Few Subscriptions?
Most clients cancel between 6 and 15 software subscriptions in the first 90 days after joining Clientflow. The total saving usually pays for the platform several times over.
Add in the productivity gains, the unlimited user access, and the elimination of integration headaches, and the case becomes hard to ignore.
Want to See It in Action?
Book a free, no-obligation demo. We’ll walk through your specific situation, show you how Clientflow handles your type of business, and answer every question you have. No pressure, no scripts - just a straight conversation.
Or email us at [email protected]
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